Paste the chat
Paste the customer's plan from WhatsApp or email, exactly as it is. Start each day with Day 1, Day 2 and so on; everything under it becomes that day. Rebuilding replaces the days — photos are kept where the title matches.
How the chat is read
Day 1 | Nov 22 · Hanoi | Hanoi— day number, then the date line, then the title[On arrival · coordinated with flight]— square brackets become the small label above a cardHAN Airport Pick-Up | 2100— a title, then its cost after a pipe- The next plain line becomes the description
- Private transfer vehicle— dashes become the bullet list= INR 2,318 × 5 adults— an equals sign makes the small grey cost note
Sections: start a line with Hotels, Pricing, Inclusions,
Exclusions or Notes and list beneath it.
Hotels: Hanoi | Sky Lark Hotel | Nov 22 – 24 | 2 nights | 21533, then dashes for room types.
Pricing: Margin | 45000, GST | 5%, TCS | 2%.
Day totals, base cost, subtotal, GST/TCS and the grand total are all worked out for you,
with tax shown as its own section.
A package price: Total | 72,000 incl. GST sets the price the customer pays,
and "incl. GST" anywhere stops GST being added on top.
Flights: Flight 6E-2043 DEL to HAN 09:40 - 15:10 | 18000 becomes a flight strip
between the day's activities.
Children: mention 2 children or 2 kids anywhere in the
opening lines and it appears as its own stat, and counts toward cost per person.
Nothing is lost: lines the reader can't place are kept under Good to know, ready to edit.
Terms: start a line with Terms or Cancellation Policy and list beneath it.
Trip summary: every entry is sorted into Morning, Afternoon or Evening automatically —
from words like "evening" or a time like 15:30. On the Trip summary page,
click any entry to move it to a different column. An empty slot reads "At leisure";
click it to write your own words.
Every card gets a photo slot. Click it, or drag an image straight onto it.
Trip details
Shown on the customer's cover and overview pages. Leave any blank to hide it.
Auto gives each new itinerary the next brand colour in turn. Pick one to lock it.
Stays
Hotels shown on the overview page. Prices here are for your quotation only; the customer sees the package total.
Itinerary
Click a day number to jump to it in the preview. Every activity can be edited, replaced or removed.
Cost sheet
Search the agency's rates — type pickup and every pickup shows with its prices. Click a price to add it to the selected day.
Update cost sheets
Import a newer copy of the Excel file to replace the rates for the countries in it. Each staff computer imports its own copy; the rates stay in that browser.
Document layout
Two ways to present the same trip. Switch any time — nothing is lost.
Quotation
The customer's PDF shows only the package price, taxes and total. Item costs, day totals and your margin stay on this screen and never print.
Advanced — margin & internal breakdown
Inclusions
What this customer's package covers. Printed on its own page in the PDF.
Exclusions
What this package does not cover.
Terms & conditions
Cancellation policy and anything else — numbered automatically on the PDF.
New itineraries start with the lists saved in Agency settings.
Payment page
The QR code, UPI ID, bank details and payment terms from Agency settings, on a page of their own.
Document settings
Controls the exported file — not shown on any page.
The customer's itinerary appears here
Paste the chat on the left and choose Create itinerary, or add days from the cost sheet. Every page follows the Ghoom Gali brand automatically.